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Describe your approach to tracking a project. What kinds of issues would you focus on if you were a project manager? Why?Managing Health Care Business Strategy
Moseley, G. B. (2017). Managing health care business strategy (2nd ed.). Jones & Bartlett. ISBN-13: 9781284081107
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As a project manager, the approach to tracking a project involves closely monitoring its progress, identifying potential issues, and taking proactive steps to ensure its successful completion. Effective tracking ensures that projects stay on schedule, within budget, and meet the desired quality standards. By regularly evaluating various aspects of the project, a project manager can make informed decisions and take corrective actions when necessary.
1. Tracking Project Progress:
One essential aspect of tracking a project is monitoring its progress. This involves regularly evaluating key milestones, tasks, and timelines. By analyzing the project’s progress against the planned schedule, a project manager can identify any delays or deviations and take appropriate measures to realign the project’s trajectory. This may involve reassigning resources, adjusting deadlines, or revising the project plan.
2. Monitoring Resource Utilization:
Tracking the utilization of resources is crucial in ensuring the project’s efficiency and cost-effectiveness. A project manager should continuously monitor the allocation of personnel, equipment, and materials to ensure that they are being utilized optimally. By identifying any resource bottlenecks or overutilization, the project manager can make adjustments to prevent delays or budget overruns.
3. Identifying Risks and Issues:
A project manager should be vigilant in identifying potential risks and issues that may arise during a project. This includes anticipating challenges, such as technical difficulties, resource constraints, or external factors that could impact the project’s progress. By proactively identifying these risks, the project manager can develop contingency plans and mitigate their potential impact on the project’s success.
4. Communication and Collaboration:
Effective communication and collaboration are integral to project tracking. A project manager should ensure that there is open and transparent communication among team members, stakeholders, and other relevant parties. Regular meetings, progress reports, and status updates can help facilitate this communication and maintain a shared understanding of the project’s progress and goals.
5. Quality Assurance:
Project tracking should also include a focus on quality assurance. A project manager should regularly assess the quality of deliverables and ensure that they meet the predefined standards and expectations. By monitoring quality throughout the project’s lifecycle, the project manager can identify any shortcomings or discrepancies and take corrective actions to rectify them.
6. Documentation and Reporting:
Maintaining accurate documentation and reporting is essential for effective project tracking. A project manager should ensure that all project-related information, such as project plans, progress reports, and change requests, are properly documented and accessible to relevant stakeholders. Regular reporting and documentation provide transparency and accountability, enabling better tracking and evaluation of the project’s overall performance.
Overall, as a project manager, the focus should be on actively tracking and evaluating key aspects of the project, such as progress, resource utilization, risks, communication, quality, and documentation. By adopting a comprehensive approach to project tracking, a project manager can identify issues, make informed decisions, and take corrective actions to ensure the successful completion of the project.